Annex 2 - Conditions consistent with the Operating Schedule
1 An incident book will be maintained, in which shall be recorded:
(i) All incidents of crime and disorder
(ii) Refused sales to suspected under age/ drunken persons
(iii) A record of any person refused admission or asked to leave the premises
(iv) Details of occasions upon which the Police are called to the premises
(v) The use or discovery of drugs
vi) The refusal register shall be inspected on a regular basis (at least weekly) by the DPS and signed by the DPS that they have checked the register. At least 12 months of refusal register details shall be retained and made available upon request by an authorised officer.
vii) The incident register shall be inspected on a regular basis (at least weekly) by the DPS and signed by the DPS that they have checked the register.
viii) There shall be a documented reporting structure back to the Designated Premises Supervisor (DPS) and premises licence holder which shall include telephone contact numbers. This reporting document shall be immediately available upon request of an authorised officer.
That book shall be available for inspection by a Police Officer or authorised person.
2 CCTV will be installed internally and externally at the premises and will comply with the following:
i) The CCTV system shall be installed, maintained and operated to the reasonable satisfaction of Lancashire Constabulary. All public areas of the premises are to be covered by the system. The system will incorporate a camera covering the entrance door and will be capable of providing an image which is regarded as identification standard.
ii) The system will display the correct date and time
iii) The system will make recordings during all hours the premises are open to the public
iv) VCR tapes or digital recordings shall be held for a minimum of 31 days and 28 days respectively after the recording is made and will be made available to the Police or any authorised persons for inspection upon request.
v) The system will, as a minimum, record images of the head and shoulders of all persons entering the premises.
vi) A staff member who is conversant with the operation of the CCTV system will be on the premises at all times the premises are open to the public. This staff member will be able to show recent data or footage with the absolute minimum of delay when requested to by a Police Officer or a Local Authority Enforcement Officer.
vii) The Licence Holder or Designated Premises Supervisor shall notify the Police Licensing Unit on any occasion when the CCTV is to be inoperative for a period in excess of one working day and shall provide a certificate from a competent person stating the reason for the system being inoperative and the measures which have been taken to satisfy the licence conditions
viii) Appropriate signage alerting customers to CCTV recording shall be displayed in conspicuous positions on the premises.
3 An authorisation of sales, signed and dated by the DPS, shall be kept at the premises showing all persons authorised by them to make sales of alcohol at the premises. All staff involved in the sale of alcohol will be at least 18 years of age and will receive training to promote the licensing objectives. All training to be documented and records made available on request to a Police Officer or any authorised officer.
4 A personal licence holder shall be available at all times while the sale and supply of alcohol takes place. A personal licence holder does not need to be present at the premises at all times but must be readily available to contact.
5 The licence holder is to support and rigorously enforce the Challenge 25 proof of age policy.
6 Any person who looks or appears to be under the age of 25 shall be asked to provide identification that they are over the age of 18. The following are the only forms of identification acceptable:
i. UK photo driving licence
ii. Passport
iii. Proof of Age Standards Scheme card.
7 Signs promoting this policy will be prominently displayed at public entrances and alcohol sales areas
8 All staff to have received suitable training in relation to the Proof of Age Scheme to be applied upon the premises. Records to evidence this will be made available to an authorised officer upon request. Staff will be trained on appointment and every 6 months thereafter.
9 Signage shall be displayed in a prominent position on the premises requesting that customers leave quietly.
10 Signage shall be prominently displayed warning customers of the legal penalties for purchasing alcohol for any person under the age of 18 years.