Annex 2 - Conditions consistent with the Operating Schedule
1 The premises will have seating to accommodate 70% of its safe capacity and will not operate as a vertical drinking establishment.
2 At least one personal licence holder will be on the premises after 9pm while the supply or sale of alcohol is being undertaken (whose identity will be known to all other staff engaged in the supply or sale of alcohol) except in the case of emergency.
3 Another member of staff shall be nominated to act for the DPS in their absence whose identity is known by all staff when such absence occurs.
4 An authorisation, signed and dated by the Designated Premises Supervisor, shall be kept at the premises showing all persons authorised by them to make sales of alcohol at the premises.
5 The premises shall have a documented drugs prevention policy on which all members of staff shall be trained.
6 Security/staff arrangements will be sufficient to discourage the sale and consumption of drugs and shall ensure such arrangements include regular checks of toilet areas at least every 30 minutes.
7 Clearly visible notices shall be displayed advising those attending that:
a) It is a condition of entry that customers agree to be searched and
b) Police will be informed if anyone is found in possession of controlled substances or weapons.
8 Records of incidents involving the use, and/or detection of drugs shall be maintained and those records shall be available for inspection. Confiscated and found drugs shall be transferred to the police in accordance with procedures agreed with Lancashire Constabulary.
9 Appropriate measures will be taken to ensure staff prevent the removal of bottles or glasses from the curtilage and grounds of the licensed premises.
10 With the exception of bottles of champagne, bottles of wine and bottles of spirits, all drinks will be served in polycarbonate or other appropriate non-glass vessels after 23:00 hours until close every Friday Saturday and additionally on Sundays preceding Bank Holiday Mondays, Christmas Eve, Boxing Day and New Year’s Eve. At all other times, the use of polycarbonate will be subject to an ongoing written risk assessment by the current DPS and will be made available for inspection by Police, Relevant Authority or an Authorised person.
11 Frequent collection of glasses and bottles will be undertaken to ensure that empty containers do not accumulate in or around the licensed premises. Safe alternative to glass after 10pm Friday, Saturday, Bank Holiday Sunday, Boxing day, NYE, and any significant events.
12 A Challenge 25 proof of age policy shall be implemented and adhered to. Any person who looks or appears to be under the age of 25 shall be asked to provide identification that they are over the age of 18. The following are the only forms of identification acceptable:
· A recognised proof of age scheme accredited under the British Retail Consortiums Proof of Age Standards Scheme (PASS).
· Photo driving licence.
· Passport.
· Official ID card issued by HM Forces or European Union bearing a photograph and date of birth of the holder.
If no suitable identification is provided the sale of alcohol to them will be refused. Suitable signage will be displayed to specify the Challenge 25 policy is in place.
13 All staff to have received suitable training in relation to the proof of age scheme. Refresher training on underage sales to be provided to all staff every 3-6 months. Records to evidence this will be made available to an authorised officer upon request.
14 Functions which specifically target young people aged 17-18 years (for example birthday parties) will not be allowed to take place on the premises.
15 CCTV must be installed internally and externally at the premises and must comply with the following:
i. Appropriate signage alerting customers to CCTV recording must be displayed in conspicuous positions on the premises.
ii. The CCTV system must be installed, maintained and operated to the reasonable satisfaction of Lancashire Constabulary. All public areas of the premises must be covered by the system. The system will incorporate a camera covering the main entrance doors and each camera must be capable of providing an image which is regarded as identification standard in all lighting conditions.
iii. The system must record all hours the premises are open to the public.
iv. Recordings must display the correct date and time.
v. Digital recordings must be held for a minimum period of 21 days. The system must as a minimum record images of the head and shoulders of all persons entering the premises.
vi. A staff member who is conversant with the operation of the CCTV system will be on the premises at all times the premises are open to the public. This staff member will be able to show police recent data or footage with the absolute minimum of delay when requested.
vii. The licence holder must notify the Police Licensing Unit on any occasion when the CCTV is to be inoperative for a period in excess of one working day and shall provide a certificate from a competent person stating the reason for the system being inoperative and the measures which have been taken to satisfy the conditions of this licence.
viii. Bi-annually documented maintenance checks by a suitably qualified CCTV engineer must be made of the CCTV system to ensure that the system is in good working order and is operating in compliance with the conditions of this licence.
16. A minimum of 2 SIA registered door staff shall be employed at the premises on a Friday and Saturday evening from 22:00 until close. This also applies to Sundays before a Bank Holiday Monday, Christmas Eve, Boxing Day and New Year’s Eve. At all other times the licence holder will determine an appropriate number of door staff, having regard to a risk assessment maintained by the premises licence holder. The document must be available for Inspection if required.
17. An incident book will be maintained in which shall be recorded:-
i. All incidents of crime and disorder
ii. Refused sales to suspected under-age and drunken persons
iii. A record of any person asked to leave the premises or removed from the premises
iv. Details of occasions on which the police are called to the premises
v. A record of persons searched on suspicion that drugs are being carried and the reason for such suspicion
The book will be available for inspection by a police officer.
18. Any outside area which is used for the consumption of alcohol shall cease to be so used at 21:00hrs and all outdoor furniture to be removed.
19. In the outside area all persons consuming drinks will be seated and the area will be regularly checked by a competent person.
20. Windows and doors closed when live music is on to reduce and prevent noise.
21. Signs will be displayed asking people to leave the premises quietly.
22. Regular safety checks of equipment, appropriate insurance for public liability, emergency procedures in place, servicing of fire equipment, good housekeeping procedures, first aid provision at all times.
23. No children on premises from 8pm, no children in the bar area.