Annex 2 - Conditions consistent with the Operating Schedule
1 A full and comprehensive fire risk assessment must be carried out prior to opening to include:
Suitable means of giving warning in case of fire
Adequate means of escape from premises and protection of such escape
Adequate emergency lighting
Adequate fire exit signage
2 The premises will only be open to persons over the age of 21. Children will not have access to the premises as entry will be by an intercom system and ID checks will be undertaken on arrival at reception.
3 There will be no access to the hotel for members of the public and no members of the public will be exposed to any of the activities contained within the premises i.e. nudity / semi nudity. All windows will be suitably covered with appropriate blinds, curtains or coverings.
4 No alcohol shall be supplied otherwise than to a person who has attained the age of 21 years and is;
Residing there or their private friends, bona fide entertained by them at their own expense.
Attending a pre-arranged private function and who has received a personal invitation to that function and has been accepted by the Premises Licence Holder or Designated Premises Supervisor at least 48 hours before being allowed admission to the premises. At the time of the guest being accepted to attend the private function a record is to be made by the Premises Licence Holder or Designated Premises Supervisor of the full name and address of the guest.
5 The licence holder and the Designated Premises Supervisor shall nominate another person, who will deputise for the Designated Premises Supervisor in his/her absence, and shall ensure that the identity of the deputy is known by all other staff when such absence occurs.
6 At least one personal licence holder (whose identity will be known to all other staff engaged in the sale or supply of alcohol) will be available on the premises whenever the sale or supply of alcohol is being undertaken, except in the case of emergency.
7 The Licence Holder and the Designated Premises Supervisor are to support and rigorously enforce a Challenge 25 Proof of Age policy. Any person who looks or appears to be under the age of 25 shall be asked to provide identification prior to being allowed admission to the premises that they are over the age of 21. The following are the only forms of identification acceptable;
(a) UK photo driving licence
(b) Valid passport
(c) Proof of Age Standards Scheme Card
OR
(d) any other nationally or locally approved form of identification which may be introduced in the future.
If no suitable identification is provided, admission to the premises will be refused.
8 All staff to have received suitable training in relation to the proof of age scheme to be applied on the premises. Records to evidence this will be made available to an authorised officer upon request.
9 Signs promoting the persons aged 21 and over admissions policy and Challenge 25 policy shall be prominently displayed on the premises website and online membership form and at public entrances and alcohol sales areas.
10 An authorisation, signed and dated by the Designated Premises Supervisor, shall be kept at the premises showing all persons authorised by them to make sales of alcohol at the premises. All staff involved in sales will be at least 21 years of age.
11 All guests will sign a book on entry to the premises. The book will record at a minimum the guest’s full name and address. The signing in books shall be retained at the premises for a minimum of 12 months and will be available to an authorised officer upon request.
12 The entrance to the premises will be controlled by an intercom system and staff will only allow access to residents and guests during the hours the premises is open to the public. CCTV will cover the entrance.
13 All drinks will only be allowed to be taken in the wet lounge and bar area.
14 An incident book will be maintained, in which shall be recorded:
(i) All incidents of crime and disorder
(ii) Refused sales to drunken persons
(iii) A record of any person refused admission or asked to leave the premises
(iv) Details of occasions upon which the Police are called to the premises
(v) The use or discovery of drugs
That book shall be available for inspection by a Police Officer or authorised person.
15 A drugs prevention strategy for the venue shall be developed, applied and documented.
16 Confiscated and found drugs shall be stored, disposed, transferred in accordance with procedures agreed with the Lancashire Constabulary.
17 CCTV will be installed internally and externally at the premises, to include the bar area and entrance / exit, and will comply with the following:
The CCTV system shall be installed, maintained and operated to the reasonable satisfaction of Lancashire Constabulary. The system will incorporate a camera covering each of the entrance doors and will be capable of providing an image which is regarded as identification standard.
The system will display on any recording the correct time and date of the recording.
The system will make recordings during all hours the premises are open to the public.
VCR tapes or digital recording shall be held for a minimum of 31 days and 28 days respectively, after the recording is made and will be made available to the Police or any authorised persons acting for a Responsible Authority for inspection upon request.
The system will, as a minimum, record images of the head and shoulders of all persons entering the premises.
18 A staff member who is conversant with the operation of the CCTV system will be on the premises at all times the premises are open to the public. This staff member will be able to show recent data or footage with the absolute minimum of delay when requested to a Police Officer or to a Local Authority Enforcement Officer.
19 The Licence Holder or Designated Premises Supervisor shall notify the Police Licensing Unit on any occasion when the CCTV is to be inoperative for a period in excess of one working day and shall provide a certificate from a competent person stating the reason for the system being inoperative and the measures which have been taken to satisfy the licence conditions.
20 Appropriate signage alerting customers to CCTV recording shall be displayed in conspicuous positions on the premises.
21 Annual documented maintenance checks of the CCTV system, including the recording system will be undertaken by the Designated Premises Supervisor to ensure that the system is in good working order and fit for purpose.
22 The premises shall have installed a wall mounted plasma screen, no smaller than 32", mounted in a position within the premises near to the entrance so that members can see that there is live recorded CCTV in the premises.
23 In any outside areas including the smoking area of the premises, members will not be nude or semi-nude and will be dressed in suitable clothing. There will be no outside areas situated at the front of the premises open to members.
24 The premises will be closed to non-residents by 03.00 hours.
25 An adequate number of licensed door supervisors will be on duty as appropriate to any risk assessment.
26 The playing of recorded music will be at background levels only to allow for conversation.
27 Films shown at the premises will be of an adult nature. The films will be routed from a central source and controlled only by members of staff.
28 Members will be reminded to leave the premises quietly.